The Society is committed to protecting your privacy. This policy explains how and why we use personal data and is intended to ensure that members remain informed and in control of their information. This document is in line with the General Data Protection Regulation (GDPR) introduced in May 2018.
The policy will be reviewed annually or as required.
The Society's commitment to Data Protection
The Society collects, stores and processes data:
- in a fair, lawful an transparent way;
- for specific and legitimate purposes;
- relevant to what is necessary;
- accurately (keeping up to date);
- no longer than necessary.
The data the Society collects, stores and processes
- trustees' and paid up members' names, addresses and email addresses and/or phone numbers;
- spaekers' names, addresses and email addresses or phone numbers;
- email addresses of those seeking historical information via the website.
Information regarding Members, Speakers and Website Users
- you are sharing information with us alone;
- your information will not be shared with any other organisation or third party unless we have your permission or are required by law so to do.
- for members - one year after membership expires;
- for speakers - five years;
- for those seeking information - only for as long as we have business with them.
- occasionally photographs are taken for publicity purposes at meetings and outings;
- those included, both named and un-named, will be asked first if they consent to their name and/or image being sent to the press and/or posted on the website;
- members may also opt out of a group photograph.
Access to Information
- you have the right to access the information held about you at any time;
- you can have it updated or deleted, if you so wish.